Using the keyboard to utilize PowerPoint functions efficiently Show
What are PowerPoint Shortcut KeysPowerPoint shortcut keys help users to use the functions of PowerPoint with more efficiency. Much like Excel shortcut keys, they allow users to keep hands on the keyboard and do tasks faster. For example, Ctrl + D let users duplicate slides without having to use their mouse. Making slides shortcutsInsert a new slide: CTRL + SHIFT + M Duplicate the current slide: CTRL + SHIFT + D Content shortcutsThe following section shows a variety of shortcut keys that enables users to alter the text in PowerPoint. To use the shortcuts, first select the texts. Select text: CTRL + A Center text within a box: CTRL + E Right align text within a box: CTRL + R Left align text within a box: CTRL + L Make text smaller: CTRL + SHIFT + < Make text bigger: CTRL + SHIFT > Copy the formatting: This shortcut allows the user to copy the color, size, or font of a text and apply it to another text. This can also be used for shapes. CTRL + SHIFT + C Paste the formatting: CTRL + SHIFT + V Shape shortcutsThe following shortcuts allow users to alter, copy, and paste shapes with greater efficiency. To use the shortcuts, first select the shape(s). Copy and paste shape(s): This shortcut helps combine CTRL C, CTRL V into one step. Select the shape that you want to copy, press CTRL + SHIFT, and then click on the item and drag it into position. CTRL + SHIFT + Drag Copy and paste shape(s) multiple times: This is similar to the shortcut above but is more useful when pasting the shape multiple times. After selecting the item and pressing CTRL + D, drag the copied item into position. PowerPoint will utilize the distance between the duplicate and the original item. Press CTRL + D again to duplicate the item, this time the duplicate will be spaced out the same way. CTRL + D Group items together: Grouping items allows users to move multiple items at once while keeping the spacing between the items. CTRL + G Ungroup items: This shortcut allows users to ungroup items so individual shapes can be moved. The ungrouping function also applies to the PowerPoint icons. By ungrouping the icons, users can take apart icons and redesign them. CTRL + SHIFT + G Presentation shortcuts Start presentation mode from the first slide: F5 Start presentation mode from the current slide: SHIFT + F5 Jump to slide in presentation mode: During the presentation, the user can jump to a specific slide without having to exit the presentation or use the up and down key by using the PowerPoint shortcut keys. This is useful if the slide is far from the current slide and if the user knows the slide number. Slide number + ENTER Aligning ShapesMaking sure items are spaced out equally across a slide can be a time-consuming process. Users can use the align function that PowerPoint provides by clicking into the ribbon. A faster solution is to set the align function as a hotkey, so users can access it with a few taps on the keyboard. To make the align function into a hotkey:
To access the hotkey, press ALT + 1 After pressing the ALT + 1, a box will appear on the side of the screen. Press the letter that associate with the alignment of choice. Additional ResourcesThank you for reading CFI’s article on PowerPoint shortcut keys. To keep learning and advancing your career, we recommend these other CFI resources:
Which of the following keys is used to start a slide show?Frequently used shortcuts. How will you start the slide show from the first slide?Click the Slide Show tab on the ribbon. Select From Beginning or From Current Slide. You can also press F5 on your keyboard or click the Slide Show button in the status bar to start the presentation.
What keyboard key will you press to start a slide show from current slide?Click the Start From Beginning command on the Quick Access Toolbar, or press the F5 key at the top of your keyboard. The presentation will appear in full-screen mode. Select the Slide Show view command at the bottom of the PowerPoint window to begin a presentation from the current slide.
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